Registrar

The Office of the Registrar is committed to supporting the overall mission of Southern Arkansas University Tech. Our staff is dedicated to providing quality administrative support to the learning activities that occur on our campus in a timely, professional, consistent, and ethical manner. We offer assistance and service to the faculty, students, staff, alumni and other members of the general education community.

The Office of the Registrar is responsible for student enrollment, grading and academic records maintenance, transfer credit articulation, degree audits, general education requirements, degree awarding, course evaluations, student data/statistical analysis, FERPA compliance, transcript services and the adding/dropping of courses. Processing letters of good academic standing for our students is another important task of our office. The Office of the Registrar also handles the graduation application process for students. These responsibilities, assignments, and services are completed within institutional policies and standards as well as related state and federal laws and regulations. We are here to help you, just let us know what you need.

The Registrar's Office will be closed December 20, 2024, to January 5, 2025, for Christmas Break. All transcripts ordered during this time frame will be processed after the office reopens on January 6, 2025.

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Graduation

May 2024 Commencement

If you are on to graduate this semester with a Technical Certificate or an Associate Degree and have not yet applied for graduation, please contact either your Academic Advisor or click on the Graduation Application button on this page to fill it out and submit it back to the Registrar’s Office as soon as possible.

The deadline to apply for graduation is February 27. If you do not apply, you will not graduate.

Date and Location

Southern Arkansas University Tech’s 2024 Commencement ceremonies will be held on Saturday, May 11 in the SAU Tech Student Center Grand Hall. There will be two different ceremonies divided by degree type:

  • 10:30 AM—Business Administration, Teacher Education, General Education, Nursing and Health Sciences, Professional Studies, Fire, and Environmental Management
  • 1:00 PM—Technical programs including Aviation Maintenance, Computer Information Technology, Cosmetology, Industrial Sciences, Medical Office Administration, Multimedia, Office Management, Welding, Adult Education GED, Adult Education CNA

Each ceremony should last approximately 60-90 minutes. There will be no guest limit or tickets required for guests to attend the commencement ceremonies. The ceremonies will be live-streamed on the SAU Tech Facebook page.

Candidates for graduation should arrive for check-in at the Activity Center gym at least one hour before their ceremony start time. Candidates should come to the front entrance of the Activity Center and proceed to the gym following the posted signs.

Regalia and Dress Considerations

Graduation regalia (caps, gowns, and honor cords) will be available for pick up in late April in the Administration Building. Specific dates will be posted on the SAU Tech website and by email. Only SAU Tech-approved accessories, such as academic cords, stoles, and medallions, may be worn over regalia. Decorated caps are not permitted. Candidates will be asked to remove any unauthorized items.

Photography

Stephanie Dunn King Photography will be taking professional pictures during the ceremony.  Information will be provided by email regarding the purchase of the ceremony photographs.

Diplomas

Diplomas for all graduates will be mailed to the address provided on the graduation applications approximately 30 days after commencement.

If the address listed on your graduation application is incorrect, please send an updated address to registrar@sautech.edu to prevent any delay in receiving your diploma.

ALL graduates (August 2023, December 2023, and May 2024) need to start checking your SAU Tech email for updates from the registrar. Information about graduation regalia, ordering additional regalia items and invitations, and picking up caps & gowns sets will be available by the end of April.

Graduation Cap Measuring Guide
Graduation Application -New

Transcripts

Southern Arkansas University Tech uses National Student Clearinghouse (NSC) to receive and process official transcript orders. Please use the blue button below to begin your NSC order:
Order Transcript
The Registrar's Office will be closed December 20, 2024, to January 5, 2025, for Christmas Break. All transcripts ordered during this time frame will be processed after the office reopens on January 6, 2025.
The NSC site will provide instructions for placing your order, including delivery options and fees. You can order as many transcripts as you like in a single session. Order updates will be emailed to you, and you can also check your order status and history online. You can order transcripts at any time of the day or week, and the Registrar’s Office will process transcript orders during business hours. Order processing times may vary due to the number of orders received daily, so please be sure to place your request at least two to four weeks prior to the deadline when they are needed.

ENROLLMENT & DEGREE VERIFICATIONS

Southern Arkansas University Tech has authorized the National Student Clearinghouse to act as our agent for student enrollment and degree verifications. The National Student Clearinghouse may be contacted by:

www.studentclearinghouse.org
Phone: (703) 742-4200
Fax: (703) 742-4239
Email: service@studentclearinghouse.org
By Mail: National Student Clearinghouse
2300 Dulles Station Boulevard, Suite 300
Herndon, VA 20171

Students may also visit the Registrar’s Office or complete the Information Request Form to have their enrollment or degree verified.

Other Documents

Southern Arkansas University Tech does not re-release other college and high school transcripts or photocopies of other college and high school transcripts that have been submitted for admission purposes and are kept in the student’s record. A student will need to have those transcripts mailed directly from their original source. Information about graduation, student records, and withdrawing from SAU Tech can be found at mycollege.

Arkansas Course Transfer System

The Arkansas Course Transfer System (ACTS) contains information about the transferability of courses within Arkansas public colleges and universities. Students are guaranteed the transfer of applicable credits and equitable treatment in the application of credits for admissions and degree requirements. Students may complete specified General Education courses anywhere in the public system as well as many courses in the degree/major that have been pre-identified for transfer. We hope this site is helpful for students, parents and campus personnel. This system is designed to assist in planning from the high school level through the adult workforce.